The Lytec/MedOffice™ Electronic Billing Cycle:

When utilizing the MedOffice™ software, billing functions and services become simplified through electronic transfers. MedOffice™ allows the medical practice and the Billing Service to be connected remotely so that daily billing services can be performed with maximum efficiency, completeness and convenience for both the medical practice and the billing service.

The Medical Practice utilizes MedOffice™ on a daily basis for all tasks associated with patient management and billing. Every day (or on a pre-arranged schedule) the Billing Service collects the data via modem, files all claims electronically, applies all payments received, and then automatically updates all patients data files. Every morning the medical practice receives A DAY SHEET(S) and other financial and reconciliation reports from the Billing Service that allow for quick and accurate validation of patient activities from the prior day. With this thorough and effective support, the medical practice remains in complete control of day-to-day operations.



There are 3 stages involved:

  1. Events at the Doctor's office
  2. Events at the Billing Service
  3. Events at the Insurance Company
Here's a step-by-step description of each stage:


Stage 1: Events at the Doctor's Office
Patients arrive for scheduled appointments

As patients arrive, superbills are generated from MedOffice containing vital information automatically printed on it (name, address, insurance information, co-payment amount...etc). Co-payments are collected from the patients at this time and recorded into a daily log in MedOffice.


Doctor Visits With The Patient

The doctor determines the diagnosis and procedure codes for this visit and indicates them on the superbill. The doctor or assistant returns the superbill form to the front desk for entry in the MedOffice™ program.

Claims Information Is Entered Into MedOffice™

The claims information is then entered into MedOffice™ by following 3 easy steps. The medical practice staff will enjoy the efficiency and ease of our MedOffice™ software. The average time it takes to enter a claim is less than one (1) minute! As with all MedOffice™ modules, the claim entry screen is designed to help the user avoid making errors. Claims information is now ready to be downloaded by our Billing Service at the end of the day.




Lytec/MedOffice™ Electronic Billing Cycle